Downtown Fabworks

Accounts Payable Specialist

Reports To:

VP of Finance

Position Overview

The Accounts Payable (A/P) Specialist is responsible for managing vendor invoices, subcontractor payments, and expense transactions to ensure accurate and timely processing. This role partners closely with project managers, subcontractors, and the accounting team to maintain compliance with company policies, and regulatory requirements. The A/P Specialist plays a key role in maintaining strong vendor relationships and supporting the financial operations of our experiential fabrication firm. To apply, send resume and cover letter to ashley@downtownfabworks.com.

responsibilities

Research, source, and negotiate with suppliers and subcontractors to obtain the best pricing, quality, and delivery terms.
Maintain strong vendor relationships and evaluate supplier performance.
Keep our company price list updated and accurate.
Review, reconcile, and process vendor and subcontractor invoices.
Collaborate with project managers and estimators to forecast material and equipment needs.
Match purchase orders, contracts, and receipts to invoices to verify accuracy.
Process weekly check runs, ACH payments, and credit card transactions.
Maintain organized accounts payable records and vendor files in the accounting system.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Assist with month-end and year-end closing by preparing A/P reports and reconciliations.
Support project managers with expense tracking.
Collaborate with the accounting team to improve payables processes and systems, and work closely with PM and estimators to forecast materials and equipment needs.

Key Attributes

Vendor and subcontractor invoice processing.
Strong reconciliation and reporting skills.
Cost coding and project expense tracking.
Problem-solving and process improvement mindset.

Requirements

2–5 years of purchasing experience, preferably in construction or related industry.
Strong knowledge of construction materials, equipment, and subcontractor services.
Strong attention to detail and organizational skills.
Excellent communication and vendor relationship management skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Proficiency in accounting software (QuickBooks, Netsuite or equivalent), Asana, Slack, and Google Workspace.

Compensation

$50,000–55,000/year salary based on experience and fit, plus health insurance, retirement plan, up to 20 days of PTO annually, and 10 paid company holidays. This is a full-time, in-person position (M–F) at our New Orleans office.

Disclaimer

Downtown FabWorks firmly believes that Equal Employment Opportunity (EEO) is not only a legal requirement under our nation’s laws, but also an imperative. It is a critical component of our effort to develop the most qualified, diverse workforce possible, with a strong belief that an individual shall succeed based on talent, merit, work ethic, passion, and commitment to the company vision.

It is the policy of Downtown FabWorks that all employees and applicants for employment be afforded equal opportunities without regard to race, color, sex (including pregnancy, sexual orientation, and gender identity including transgender status), national origin, religion, age (40 or over), genetic information, disability, or retaliation for engaging in an EEO-protected activity. As part of its program of equal opportunity, Downtown FabWorks prohibits discrimination or harassment based on any of these categories. In addition, it is also our policy to prohibit discrimination or harassment based on marital status, status as a parent, and past, present, and future military service, or lack thereof.

Scott Beelman

Partner, Katapult Events

In the world of live events—where things often change on a whim—it's great to have a fabrication partner who understands our business and exceeds our expectations every single time.

Kristen Kain

Owner, Kristen Kain: Marketing + Events

Downtown FabWorks is a great group to work with on any event project. They are experienced in all things related to scenic fabrication and installation, and they are flexible and accommodating as the needs of the project are developing. Having a reliable scenic partner is crucial to the success of the project—and Downtown FabWorks does not disappoint.

Mandi (Ridgdell) Mueller

Account Manager, Solomon Group

We love our partnership with Downtown FabWorks! Between their quality leadership and fortitude they are second to none.

Paul Utterback

Business Development, Crystal Clear Imaging

A model company for design and fabrication. If you can dream it, Downtown FabWorks can do it.

Irina Gusin

Independent Exhibitions Producer

Dan and his team at Downtown FabWorks were able to fully produce and execute a large-scale structure thoughtfully and in record time when my project's deadline was threatened by Hurricane Ida. I couldn't be more appreciative of Dan's professionalism and hard work during a very stressful and uncertain time. Dan and his team were a joy to work with!

Mike Cassesi

Owner, CASSESI Commercial Construction

Dan and his team are true professionals who are in a league of their own. When it comes to creativity, quality, and skill, Downtown FabWorks is a company that we know we can trust. Dan is down-to-earth, responsive, hardworking, and a true pleasure to work with every time.

Chuck Breaux, Sr.

Owner, Assurance AV Solutions

Working with Dan and his team has been great. We always have a need for custom fab solutions in our line of work and these guys deliver top-notch work on time—every time. I highly recommend them for any of your fabrication needs.

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