Downtown FabWorks Careers | Assistant Project Manager

Assistant Project Manager

Reports To:

Vice President of Business Administration

Position Overview

We are seeking a detail-oriented Assistant Project Manager to support our Project Managers (PMs) in overseeing projects from initiation to closeout. This role ensures projects stay on schedule, within budget, and meet contract requirements. The ideal candidate thrives in a fast-paced environment, has strong organizational skills, and can efficiently manage administrative tasks to keep projects running smoothly. This is a non-exempt position. Travel may be required.

responsibilities

Project Lifecycle Support

Assist PMs in tracking projects from kickoff to closeout, ensuring milestones are met.
Support scheduling, ensuring project timelines align with contract requirements.
Facilitate client check-ins by preparing reports and updates for PM review.
Assist in organizing and documenting post-mortem meetings to analyze project performance.
Gather and compile closeout documentation to ensure all deliverables are accounted for.

Administrative & Project Tracking

Maintain and update internal project tracking systems, including budgets, schedules, and milestones.
Assist in managing Asana tasks, ensuring assignments are tracked and completed on time.
Organize and maintain Google Drive with project documents for easy reference.
Track and file key project paperwork, including steel certificates, engineering documents, and Certificates of Insurance (COIs).
Ensure all administrative tasks related to project execution are completed accurately and efficiently.

Budget & Cost Tracking

Assist in real-time cost tracking, flagging potential overruns for PM review.
Support budget maintenance by updating expense reports and financial documentation.
Coordinate with procurement and finance teams to ensure spending aligns with project budgets.

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Key Attributes

Efficient Communicator - Able to communicate effectively with external and internal communications. Able to communicate client needs to the team and to communicate Downtown FabWorks needs to the client.
Team leader - Proper estimation requires gathering information from peers and vendors. This person needs to be patient and communicative while understanding how to drive proposals forward with urgency when required.
Problem Solving - This is a growing business and there are always unforeseen challenges. Being able to troubleshoot and communicate through a problem with peers is critical toward this role.
Efficient Operator - Understands the value of everyone’s time. The person who fills this position needs to make sure that goals are achieved in a timely manner and manages their workflow accordingly.
Organized and Able to Scale - Understands the importance of administrative organization, including file and document management, time management, and software to achieve administrative scale.

Requirements

Microsoft Excel
Google Workspace
Slack
Time management software, including Google Calendar and all of its functionality.
CRM programs
Familiarity with project management software preferred.

Compensation

$45,000-$55,000, depending on experience. Additionally includes cell phone reimbursement, health insurance, 401K, and up to 20 days of PTO annually. This is a full-time, in-person position (M–F) at our New Orleans office. Travel may be required.

CLICK HERE TO APPLY.

Disclaimer

Downtown FabWorks firmly believes that Equal Employment Opportunity (EEO) is not only a legal requirement under our nation’s laws, but also an imperative. It is a critical component of our effort to develop the most qualified, diverse workforce possible, with a strong belief that an individual shall succeed based on talent, merit, work ethic, passion, and commitment to the company vision.

It is the policy of Downtown FabWorks that all employees and applicants for employment be afforded equal opportunities without regard to race, color, sex (including pregnancy, sexual orientation, and gender identity including transgender status), national origin, religion, age (40 or over), genetic information, disability, or retaliation for engaging in an EEO-protected activity. As part of its program of equal opportunity, Downtown FabWorks prohibits discrimination or harassment based on any of these categories. In addition, it is also our policy to prohibit discrimination or harassment based on marital status, status as a parent, and past, present, and future military service, or lack thereof.

Ryan McDonald

Senior Creative Producer, RED VELVET

Downtown FabWorks was a standout partner for our brand activation at Tales of the Cocktail. From the start, their team was collaborative, communicative, and deeply invested in bringing our vision to life with smart tech integration and seamless execution. Their onsite crew was not only skilled, but also incredibly friendly and easy to work with, making install a breeze. The final result was high-quality, on-brand, and a true showstopper.

Jordan Schwartz

Owner, Primetime Innovations

A+ job and A++ team. Every single crew member was extremely helpful, very respectful to all on site, and willing to help wherever and however without any complaints. Amazing group…next project, I am going to request that exact crew! Thank you. You killed it.

Paul Utterback

Business Development, Crystal Clear Imaging

A model company for design and fabrication. If you can dream it, Downtown FabWorks can do it.

Mike Cassesi

Owner, CASSESI Commercial Construction

Dan and his team are true professionals who are in a league of their own. When it comes to creativity, quality, and skill, Downtown FabWorks is a company that we know we can trust. Dan is down-to-earth, responsive, hardworking, and a true pleasure to work with every time.

Scott Beelman

Partner, Katapult Events

In the world of live events—where things often change on a whim—it's great to have a fabrication partner who understands our business and exceeds our expectations every single time.

Irina Gusin

Independent Exhibitions Producer

Dan and his team at Downtown FabWorks were able to fully produce and execute a large-scale structure thoughtfully and in record time when my project's deadline was threatened by Hurricane Ida. I couldn't be more appreciative of Dan's professionalism and hard work during a very stressful and uncertain time. Dan and his team were a joy to work with!

Kristen Kain

Owner, Kristen Kain: Marketing + Events

Downtown FabWorks is a great group to work with on any event project. They are experienced in all things related to scenic fabrication and installation, and they are flexible and accommodating as the needs of the project are developing. Having a reliable scenic partner is crucial to the success of the project—and Downtown FabWorks does not disappoint.

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